Spreadsheet, traditional property management software or Locagex: here's what each one really covers, from listing to accounting.
In short: a spreadsheet tracks figures, traditional software automates part of the management, Locagex covers the whole rental cycle in a single tool, international and multi-currency, with no commission on rent. That's what makes it the most complete property management software, by far.
| Rental cycle stage | Locagex | Spreadsheet / notebook | Traditional software |
|---|---|---|---|
| Listings and publishing marketplace | Included: marketplace + showcase in your name | No | Rarely |
| Applications and selection support | Included: online applications, side-by-side comparison | No | Sometimes, as an option |
| Leases with electronic signature | Included: templates, amendments, renewals | No | Variable |
| Move-in and move-out inspection reports | Included: mobile, photos, signatures, PDF, comparison | No | Often an option |
| Rent notices and reminders for overdue rent | Included: automatic, logged | Manual | Often |
| Receipts and invoicing | Included: automatic on confirmation | Manual | Yes |
| Complete accounting | Included: double entry, general ledger, financial statements, FEC | Approximate | Often limited or external |
| Breakdowns, maintenance, technicians | Included: reporting, quotes, photos, closure | No | Rarely |
| Internal messaging | Included: landlord, tenant, technician | No | Rarely |
| Multi-agency, multi-user, roles | Included | No | Variable |
| Multi-currency, properties in several countries | Included: each property keeps its currency | Fragile | Rarely |
| Mobile money, bank transfer, cash tracked | Included | No | Rarely |
| Free tenant portal | Included, unlimited | No | Variable |
| Android and iOS apps | Included | No | Variable |
| Pricing model | Fixed subscription based on number of units, 0% of rent | Free, but time wasted | Subscription or % of rent |
"Traditional software" refers to the category of general-purpose property management software; their features vary from one vendor to another. Always check the details of the offer you're comparing. At Locagex, every feature is included in every plan: only the number of units changes (see pricing).
The one that covers your whole rental cycle without extra tools, in your currencies and with your payment methods. Locagex brings together listings, applications, leases signed online, inspection reports, reminders, invoicing, professional accounting, maintenance, messaging and multi-agency: it's the most complete on the market.
For one or two properties, a spreadsheet can track rent, but it produces no receipts, no reminders and no inspection reports, keeps no proof and can't be shared cleanly with a manager or accountant. As soon as the portfolio or the team grows, mistakes multiply.
No. Locagex is a fixed subscription per plan. Rent goes directly from the tenant to the landlord; Locagex collects nothing and takes no commission.
See also: Property management software: definition, features and how to choose · Pricing
Free sign-up, fixed subscription, no commission on your rent.
